Â鶹AV

Pricing information will be available once event details are confirmed. Appropriate quotes and invoices will be sent to organization when finished. Additional fees may be incurred for staff additions, changes to setup, etc. 

Payment is not required when completing this form, but you will be asked to choose your method of payment before form can be submitted.

Each third-party event requires a Certificate of Insurance from Organization. Must name Â鶹AV (4400 S. Martin Luther King Jr. Pkwy, Beaumont TX, 77705) as an additional insured for the date of the event. Requirements are below:

General Liability

Additional Insured, Waiver of Subrogation & 30 Day Notice of Cancellation endorsements are required.

Workers Compensation Employers Liability

Waiver of Subrogation & 30 Day Notice of Cancellation endorsements are required.

Automobile

Additional Insured, Waiver of Subrogation & 30 Day Notice of Cancellation endorsements are required.

Professional Liability

Pollution Liability

Minimum AM Best Rating

• Alpha Rating: A-
• Financial Category: X

Additional Requirement(s)

• Additional insured endorsements providing Ongoing and Completed Operations
• Primary and Non-Contributory endorsement required on General Liability
• Additional Insured and Waiver of Subrogation endorsements must be in favor of: Â鶹AV, member of The Texas State University System, their agents, servants, employees, officers, heirs, assigns, successors in interest & representatives in connection with the work.

Coverage Period

• Commercial General Liability Insurance, Business Automobile Liability Insurance; will be kept in force until receipt of Final Payment by the University to Contractor; and
• Workers' Compensation Insurance and Employer's Liability Insurance will be kept in force until the work has been fully performed and accepted by the University in writing;
• If required, Errors and Omissions Insurance will be kept in force an additional two years after the work has been fully performed and accepted by the University in writing.

Cancellation Clause

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED OR THERE IS A SIGNIFICANT COVERAGE CHANGE BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL (30) DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES.

If you are a new organization to Â鶹AV, you will need to complete the New Vendor Form and W9 Form. This information is needed to input your organization into our Purchasing System. Forms will be sent via email.

If your event will have alcohol, this form must be completed by the organization and approved by the University. Form will be sent via email.

For events where organization is not a member of a sanctioned high school or collegiate team. These must be completed by all event participants if they will be performing rigorous physical activity (i.e. camps, intramurals, tryouts, etc.). Forms will be sent via email.

Form must be completed by organization and approved by the Â鶹AV Risk Management Department. This form is geared towards outdoor events (i.e. cookouts, crawfish boils, etc.). Form will be sent via email.

The Â鶹AV Contracts Department cannot approve any event requests until the required forms are received from the organization. Once the contract is entered, it will go through the approval process, and the final step will be a signature from the organization's contact.